In this post I take a look at my new GTD workflow, using Clear by Realmac. In other words, TaskPaper.web is better suited for being installed and used on a local network rather than the Web. I’ve shifted from Things to TaskPaper for a month and a half now, so I thought I’d share my setup and workflow. It doesn't support multiple users (although you can use tags to assign tasks to a specific user, for example and there is no security mechanism that allows you to protect your to-do lists or hide them from the outside world. Of course, TaskPaper.web is not for everyone and it does have a few limitations. The Select Project drop-down list lets you display tasks belonging to a particular list, and you can use the check box next to each to-do item to mark the task as completed. ![]() The clever part is that TaskPaper.web lets you add tags to each to-do item, for example: - Install Puppy Linux on Eee PC when you need to locate all tasks containing a specific tag, you can do that by clicking on the tag you want. To create a new task for the list, add a new item preceded by the - character: - Install Puppy Linux on Eee PC For example, to create a new list, enter its name followed by a colon, for example: Install stuff: All data is stored in a plain text file, and you manage your to-dos by simply editing the file. The first thing you'll notice when you open TaskPaper.web in your browser is its rather unusual way of storing and presenting to-do lists. Copy them into a directory on your server, and the application is ready to go. It doesn't require a database back-end, and the entire application consists of just a handful of files. Even though it's a rather bare-bones task manager, it packs a few nifty features and a sleek interface to boot. ![]() If the answer is no, then consider TaskPaper.web. ![]() Before you choose a full-blown Web-based everything-but-the-kitchen-sink kind of task manager, ask yourself whether you really need all its frills and fancy trimmings.
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